services

Our Services

Accounting & Financial Reporting

  • Complete financial reporting package customized for your association
  • Detailed owner payment and delinquency record on a monthly basis
  • Internal controls to protect association funds
  • Payment of all bills approved by Board from association funds
  • Monthly bank statements and reconciliation to the Board
  • Billings sent to homeowners, including regular assessments, late fees, special assessments and collection fees
  • Preparation of annual budget to be approved by Board and distributed to homeowners
  • Assist auditor chosen by the association for tax and audit preparation
  • Timely preparation of reports and forms for governmental agencies including employer tax forms and 1099’s
  • Establish and maintain reserve accounts
  • Trained collection department to work on all delinquent accounts and coordinate with the Board and association’s attorney
  • Association keeps their late fees – Management does not keep these as Additional Income

Helping associations maintain complete, accurate and timely financial information is a key component of our service.

Remote Management

Clark Simson Miller offers a unique approach to assist associations that would like assistance and guidance for a full range of issues. Our Remote Management Service offers a hybrid approach that allows board members to self-manage while having the support of a professional company. We offer the benefits of a full service management company at a fraction of the cost.

  • Covenant enforcement / violation letters
  • Contract review and bid management
  • Reserve analysis and planning
  • Risk management review
  • Track maintenance requests and work order dispatching
  • Legal Services
    • Collections
    • HOA Document Review
    • Fair Housing Compliance
    • Board of Directors Guidance and Consultation
  • Community mailings
  • Newsletter preparation and distribution
  • Escrow Processing / FHA Questionnaires
  • Architectural request processing
  • Even more custom solutions based on area and type of community

Clark Simson Miller can also send out meeting notices, community letters, newsletters, and other mailings for the association.

Technology

Technology can enhance the ability for a Board of Director to make educated and historical, fact based decisions. This is one of the main reasons Clark Simson Miller has invested over a million dollars in our custom cloud based management system that can be accessed 24 hours a day, 7 days a week. We also have worked very hard to ensure the data is protected by the latest protections and is backed up not once but twice each hour. Technology can never replace service and experience, but when you combine them all solid results are produced on a regular basis.

Ask our staff to review the custom solutions we offer for technology including direct access to the systems we use to manage the community to the custom interface we offer for residences and others to access information and updates they might need. You might also be interested in our mobile solutions where with a tablet you can access the same data you can via your notebook or desktop computer. Our technology features paperless processing of all documents. This ensures your association can stay green and create the historical trail of data that so many associations are missing today. We also offer our client the ability to continue to use our technology even if you decide in the future you would rather not use our accounting and remote management services.